Contract Manager

Founded in Australia in 2019, our mission is to create the most efficient AI infrastructure by combining cutting-edge technology with a steadfast commitment to sustainability.

At Firmus, we are unique in our approach. We design, build, and operate a new class of digital infrastructure – the AI Factory. Through our model-to-grid technology approach, we have pushed the boundaries of multi-generational liquid cooling systems, energy management, AI software orchestration, and construction. Fo...

Our large-scale GPU cloud platform, Firmus AI Cloud, is purpose-built to deliver energy-efficient AI compute at scale to customers.

Contract Administration:
Maintain contract registers, procurement trackers, variation registers, correspondence logs,
Deliverables registers, insurance registers and other commercial control documents; support preparation, issue,
Execution and filing of contracts and related documents;
Track milestones and obligations; ensure executed contracts are saved correctly; assist with summaries and obligation matrices; coordinate internal reviews and approvals; monitor workflow compliance; support contract close-out activities.

Procurement and Supplier Administration:
Assist supplier onboarding documentation;
Support RFQ/tender/procurement coordination; prepare procurement packs;
Liaise with suppliers for missing information;
Maintain supplier records and pre-qualification support;
Coordinate purchase requisitions and PO documentation;
Support supplier performance records and deliverables.

Project Commercial Support:
Support project managers and senior commercial team members with contract-related administration;
Assist tracking commitments, costs, invoices, variations, claims and risks;
Prepare reports and dashboards; reconcile values,

Stakeholder Coordination
Act as administrative contact for internal stakeholders;
Liaise with suppliers/contractors/consultants/providers;
Coordinate signatures, approvals, meetings and submissions; escalate risks and delays early;
Build relationships across teams; communicate clearly and confidentially.

Tertiary qualification in Commerce, Business, Procurement , Law or a related discipline
5 to 8 years of proven working experiences in the areas of contract administration, procurement administration, project administration, or a related commercial support role;
Strong administration skills and high attention to detail
Strong written and verbal communication skills
Strong Microsoft Excel skills, including registers, trackers, filters and basic reporting and strong Microsoft Word skills
Basic understanding of contract terms, commercial obligations and approval workflows
Confidence following up with stakeholders and closing out actions
Ability to manage competing priorities in a fast-moving project environment
Ability to handle confidential and commercially sensitive information