About the Job
Working hours: Monday to Friday, 9 AM to 5 PM PST
Location: Remote (Latin America / Central Time Zone preferred)
Opportunity: Full-Time Contract: Contractor (Initial 6-month term with potential for extension/renewal)
Key Responsibilities
We are seeking an adaptable, proactive, and detail-oriented Business Operations Manager to join our team on a contract basis. In this role, you will serve as the connective tissue across our dynamic team —streamlining workflows, organizing documentation, supporting team culture, and ensuring daily operations run seamlessly.
The ideal candidate thrives in fast-paced startup environments, possesses high attention to detail, and has prior experience collaborating with US-based teams.
This role is a direct replacement for a long-standing team member, meaning processes and documentation are well-established for a smooth handover.
Create, track, and maintain company SOPs, process libraries, and central documentation.
Manage software subscriptions, tool licenses, and operational renewals.
Coordinate project workflows, maintain master trackers, follow up on key deliverables/deadlines, surface blockers, and ensure Asana project hygiene.
Administer vendor contracts, insurance/compliance documents, and critical operational deadlines.
Support internal communications by preparing meeting agendas, recording notes, and driving action-item follow-through.
Required Skills & Abilities
At least 3 to 5 years of proven experience in business operations or similar roles, with US-based companies, ideally in early-to-mid stage startups.
Fluent English speaker with exceptional written and verbal communication skills.
Located in Central America or South America (LATAM) to align with standard US working hours.
High proficiency with task-management systems (Asana), process tools, and modern remote workspace software (Slack, Google Workspace).
Experience utilizing AI tools (Claude, Gemini, others) to maximize productivity and workflows.
Exceptionally proactive, reliable, and comfortable taking ownership in an evolving environment. Strong collaborative mindset and high attention to detail.
Experience in health, wellness, software, or tech industries is a major plus!
Highly detail-oriented with a proactive drive to resolve blockers and keep team projects on track.
Candidates without USA startup background will not be considered.
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